MEETINGS, AGENDA and MINUTES

Baldersby and Baldersby St James Parish Council

You are hereby given notice of the Annual Assembly, Annual Parish Meeting and Ordinary Meeting of Baldersby and Baldersby St James Parish Council at the Mission Room on Wednesday 23rd May at 6.30pm

Agenda for the Annual Assembly

1. Election of Chairman

2. Declaration of Acceptance of Office

3. Declarations of Interest and confirm all councillors Register of Interests is up to date

4. To receive apologies for absence, consider approval of reasons and to remind members of the

need to declare items of a pecuniary or other interest

5. Approve the minutes of the previous Annual Assembly

6. Election of Vice-Chairman

7. Any Other Business

8. Date of Next Meeting: 8th May 2019 at 6.30pm


Agenda for the Annual Parish Meeting

1. Apologies for Absence

2. Approve the minutes of the previous Annual Parish Meeting

3. Matters Arising

4. Presentation of Reports

5. To discuss any other business including questions from members of the electorate

6. Date of Next Meeting: 8th May 2019 at 6.30pm


Agenda for the Ordinary Meeting

  1. To receive apologies for absence and declarations of interest
  2. To approve and sign the minutes of the Ordinary Meeting of the Parish Council held on Wednesday 21st March 2018
  3. To update council on matters arising from minutes
  4. To confirm defibrillator battery check undertaken
  5. New Agenda Items: None
  6. Planning Applications: 18/01869/FUL Erection of Single Storey Extension - Redcote
  7. Financial Matters
    1. To Note Receipts
    2. To Note and Approve Payments  
  8. To receive Correspondence for information only  
  9. Members of the public to raise any items of importance

Any other business that may be legally discussed
(Items requiring a decision will be placed on the agenda for the next meeting)


Apologies to be forwarded to the Clerk at: info@baldersbyandbaldersbystjamespc.co.uk


2018/2019 Meeting Dates

2018

20th June

18th July

5th September

3rd October

7th November

5th December


2019

9th January

6th February

6th March

3rd April

8th May

The next Parish Council Meeting will take place on Wednesday 21st February 2018 in the Mission Room Village Hall, Baldersby at 6.30pm

AGENDA

1.Any apologies received

2.Any Declaration of interests to be raised

3.Minutes of the previous meeting held on 3rd January 2018 to be approved, signed and dated

4.Matters arising:

-Welcome to new Parish Clerk

-Defibrillator battery check to be actioned (at every meeting)

-Highways issues

-Dog waste - stickers

-Commuted Sums

-GDPR

-Annual Village Litter Pick – 24th March 2018

5.Accounts:

-The balance of the Account today

-Invoices to pay

6.Planning:There will be a planning meeting held during the Parish Council Meeting:

Application Type:Full permission

Application No:6.11.88.A.FUL18/00231/FUL

Proposal:Erection of first floor extension over car port

Location:Pindi Cottage, Baldersby, YO7 4PE

Grid Ref:E435645N478702

Applicant:Mr Tim Bramley

7.Correspondence – any received since the last Parish Council Meeting

8.Any other business to be raised

9.Date of the next meeting: 21st March 2018

FUTURE EVENTS

Annual Village Litter Pick – 24/3/18 – 9.30am

Bonfire Beacon – 11/11/18 – 7pm





Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 3rd January 2018 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart, Jeannie Wright and Stuart Carter. Also present was Councillor Margaret Atkinson, Councillor Bernard Bateman, one member of the public and Parish Clerk Vicky Shaw.

The meeting was opened by Chris Brown who welcomed everyone to the meeting.

  • 1.Apologies:  Colin Reid
  • 2.Declaration of interests: There were none
  • 3.Minutes of the previous meeting held on Wednesday 29th November 2017. These were approved, proposed by JW and seconded JH.  Chris Brown signed and dated.
  • 4.Matters discussed:
  • Parish Clerk Vacancy – CB reported that Alex Little will be taking over as Parish Clerk, Alex hopes to attend the next meeting.
  • Defibrillator – CB reported that he had checked the Defibrillator battery this week.         
  • Highways issues – VS reported that she had reported the blocked drain on A61 outside Pindi Cottage and requested that the drain be flushed.   CB requested that VS report another blocked drain on A61 at Wards Corner opposite the signs. SC requested that VS report the pot holes outside his house ‘Wayside’ for a second time, out of concern for the many cyclists using the road.SC also requested that VS report to poor state of the footpaths between Wards Corner to the School in Baldersby St James.  CB reported that the possible bridleway issue, next to the A1, was now ended. He confirmed that there will be no compulsory purchase of the land and that he had received a letter confirming that it would remain a footpath and not a bridleway.  The fact that the Parish Council had objected on safety grounds as well as residents, this had been taken into consideration when the final decision was made.  CB requested that VS request some dog litter signs from the dog warden so that they can be put up on the footpath.
  • Grounds Maintenance Grant – After many emails between Patrick Kilburn, Sean Wright and VS, a grant of £287.09 is being paid into the Parish Bank account.  Next year the grant will be £144.
  • Commuted Sums – Sean Wright has sent a summary of commuted sums available for use.  VS was requested to email SW to say that Stuart Carter will be in touch about making use of the £710.35 for the cemetery (to be used by 19/5/18). Commuted Sums to be kept on the agenda for next meeting.
  • GDPR – VS reported that YLCA had emailed several legal briefings during the month about the new GDPR rules coming into force 28/5/18.  GDPR to be kept on the agenda.
  • Battle’s Over – A Nation’s Tribute 11/11/18 – Bonfire Beacon.  VS reported that she had checked the insurance policy with regard to having a bonfire/beacon.  It is included in the policy but requires a list of action points to be undertaken prior to the event.  For example, the local fire service should be informed.  SC confirmed he is happy to arrange the beacon and the owner of the farm land it will be held is on board. It was agreed by all that taking part in the event would go ahead.  Having BBQ food and or soup was discussed.
  • 5.Accounts – VS reported that the balance of the Account today is £8721.18.  VS reported that the VAT repayment had been received into the bank account in the sum of £298.95.  Two cheques were written as follows:  £25 for CAB and £50 for petrol for mower Baldersby PCC. Both cheques were signed by CB and SC. VS reported that there is an issue with npower and the cost of the electricity supply to the cricket pavilion. Npower has sent a notification saying that the quarterly charge will increase from the current £20 per quarter to £70 per quarter.  Susan Brown is contacting her broker to find a reduced price.  VS had previously provided the Parish Councillors with a financial planning spreadsheet will information required to set the Parish Precept for the year 2018/19.  The figures were discussed. A recognition of the fact that the balance in reserve in the account had grown over the last 5 years and was now at a level all were happy with. It was agreed by all that the Precept will remain the same as the previous year at £5250.  This was proposed by JH, seconded by SC and voted on all in favour.  VS to complete the paperwork the following day.
  • 6.Planning –VS reported that the planning application from Mr and Mrs Wibberley, The Cloche Garden, Baldersby has been approved.
  • 7.Correspondence received: Register of electors 2017/18 (to be kept on file), Details of Household waste recycling additional opening 27/12/17, latest White Rose Update (this had been previously emailed to Parish Councillors).
  • 8.Any other Business – Litter Pick – date set at 24th March 2018 (am).  To be included in agenda at next meeting.
  • 9.Date of next meeting 21st February 2018 – Chris will be away on that date and so JH will act as Chair for the meeting.
  • 10. CB thanked all for attending and the meeting closed at 7.37pm

DATES OF FUTURE EVENTS:

Saturday 24th March 2018 (am) – Annual Village Litter Pick

Sunday 11th November 2018 (7pm) – Battle’s Over – A Nation’s Tribute – Beacon to be lit



The next Parish Council Meeting will take place on Wednesday 3rd January 2018 in the Mission Room Village Hall, Baldersby at 6.30pm

AGENDA

1.Any apologies received

2.Any Declaration of interests to be raised

3.Minutes of the previous meeting held on 29th November 2017 to be approved, signed and dated

4.Matters arising:

-Parish Clerk vacancy update

-Defibrillator battery check to be actioned (at every meeting)

-Highways issues

-Grounds Maintenance Grant

-Commuted Sums

-GDPR

-Bonfire Beacon – 11/11/18

5.Accounts:

-The balance of the Account today

-Invoices to pay

-VAT refund received

-Npower

-Parish Precept for 2018/19 to be set

6.Planning:

-Any update on outstanding planning decisions

7.Correspondence – any received since the last Parish Council Meeting

8.Any other business to be raised

9.Date of the next meeting : 21st February 2018


Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 29th November 2017 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart and Colin Reid. Also present was Councillor Margaret Atkinson and Parish Clerk Vicky Shaw.

The meeting was opened by Chris Brown who welcomed everyone to the meeting.

  • 1.Apologies:  Stuart Carter and Jeannie Wright
  • 2.Declaration of interests: There were none
  • 3.Minutes of the previous meeting held on Wednesday 13th September 2017. These were approved, proposed by CR and seconded JH.  Chris Brown signed and dated.
  • 4.Matters discussed:
  • Parish Clerk Vacancy – CB reported that a resident had expressed an interest. It was agreed amongst the Parish Councillors that CB would discuss further with the interested party and report back.
  • Defibrillator – CB reported that he had checked the Defibrillator battery this week and VS reported that she had checked it during October.  VS had completed most of the form required by NYCC in relation to the grant of £495 they had provided to help pay for the defibrillator.  The form was signed by CB and JH and to be posted by VS to Louise Marwood at NYCC, County Hall, Northallerton.

Highways issues – VS reported that she had reported the broken wooden posts the far side of Junction 50 via the Portal.  VS reported that the abandoned car had eventually been removed after approx. three weeks.

Litter Bin – VS reported that she had had to contact customer services yet again as the bin on the green was not being emptied.  This seems now to be resolved.

Advance notification of RAF flight activity – VS reported that 2 notifications had been received and had been placed on the notice boards.

ROSPA Playground Inspection – VS reported that the inspection had taken place and all was well but that the cracks in some of the timbers should be watched if they get larger.

Grounds Maintenance Grant – VS has emailed Sean Wright with copies of invoices for grounds maintenance done in the village but has not received a reply.  VS to contact Partrick Kilburn as a letter has been received 17th November re grants for Parish Grass Cutting.

Battle’s Over – A Nation’s Tribute 11/11/18 – Bonfire Beacon.  VS to check details of the country wide event and to check regarding insurance re lighting a Beacon. VS to report back at next meeting.

  • 5.Accounts – VS reported that the balance of the Account today is £9476.  VS reported that she has submitted a VAT repayment claim in the sum of £298.95.  VS reported that the usual information about the Precept had been received and that the Precept will be discussed at the next meeting.  VS was requested to produce her usual spreadsheet and circulate to Parish Councillors prior to the next meeting.  Three cheques were written for two invoices received.  £500 paid to V Shaw for four month’s work as Parish Clerk, £456 paid to M Hullah for grass cutting and hedge cutting on the cricket and play ground area.  It was agreed that the annual £80 for the use of the Mission Room was paid to Baldersby PCC by cheque.  All three cheques were signed by CB and VS,
  • 6.Planning –VS read out the minutes of the Planning Meeting held on 19th September.  It was agreed these were correct (proposed CR and seconded by CB) signed and dated by CB. VS reported that a notification had been received that the Planning application re The Geraniums (Tim Holmes) has been approved.  During the month a protected tree works application had been received (original and amended versions).  Parish Council forms were returned with no objection.
  • 7.Correspondence received: new contact details from CAB, notification of external auditors, YLCA subscription fees for next year, GDPR
  • 8.Margaret Atkinson – provided an update to the meeting which included the ongoing large opposition to the housing development at Green Hammerton and the HBC move of offices to Knapping Mount is underway.
  • 9.Any other Business – CR asked how many people currently can sign cheques (3 – CB, SC and VS) it may be considered to increase this number.  VS reported that the Notice Board in St James needs mending. VS will email Jeannie and Peter.
  • 10. Date of next meeting 3rd January 2018
  • 11. CB thanked all for attending and the meeting closed at 7.30pm



The next Parish Council Meeting will take place on Wednesday 29th November 2017in the Mission Room Village Hall, Baldersby at 6.30pm

AGENDA

1.Any apologies received

2.Any Declaration of interests to be raised

3.Minutes of the previous meeting held on 13th September 2017 to be approved, signed and dated

4.Matters arising:

-Parish Clerk vacancy

-Defibrillator battery check to be actioned (at every meeting)

-Defibrillator – NYCC completed form to be approved and signed

-Highways issues

-Litter bin

-Advanced notification of RAF flight activity

-ROSPA Play equipment check report

-Grounds Maintenance Grant

-Battle’s Over – A Nation’s Tribute 11/11/18 – Bonfire Beacon

5.Accounts:

-The balance of the Account today

-Invoices received since the last meeting

-VAT claim

-Parish Precept for 2018/19

6.Planning:

-Minutes of Planning Meeting held 19/917 (Mr Tim Holmes)

-Planning decision notifications received

-Protected Tree Works application (original and revised)

7.Correspondence – any received since the last Parish Council Meeting

8.Any other business to be raised

9.Date of the next meeting: 3rd JANUARY 2018




Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 13th September 2017 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart, Stuart Carter, Jeannie Wright and Colin Reid. Also present was Councillor Margaret Atkinson, Parish Clerk Vicky Shaw and one member of the public.

The meeting was opened by Chris Brown who welcomed everyone to the meeting.

  • 1.Apologies:  Bernard Bateman
  • 2.Declaration of interests: Chris Brown declared an interest in the Planning application that was to be discussed during the meeting.  CB’s brother in law owns the property next door to the one to be discussed.
  • 3.Minutes of the previous meeting held on Monday 26th July 2017. These were approved, proposed by CR and seconded JH.  Chris Brown signed and dated.
  • 4.Matters discussed:
  • Defibrillator – CB reported that the two training sessions held had been well attended and well received by members of the public. VS to send cheque to Tony Staplyton who ran the sessions for his expenses £82.00.  A cheque was signed by CB and SC.  VS checked with the meeting that it was permitted to claim the VAT back on the whole amount of the defibrillator. This was confirmed. VS has put the defibrillator code on the notice board and inside the mission room. VS reported that there is a monitoring form to be completed for NYCC regarding the grant provided.  VS to bring to the next meeting. VS suggested that the regular check of the defibrillator battery be included on every agenda for every meeting.  This was agreed by all.

Highways issues – VS reported that the white lines are now in place outside the Mission Room Village Hall as requested April 2016. VS informed the meeting that she had informed Highways about the broken and missing reflective bollards on the A61 in the direction of Thirsk. CB has seen workmen undertaking some of the work.

Transparency fund – website grant – VS reported that the £479.88 has been received into the bank account to help pay for the website hosting and builder package, domain renewals and Parish Clerk time working on the website.

Advance notification of RAF flight activity – VS reported that Colin Reid had provided the contact details for RAF Linton on Ouse and RAF Leeming.VS has written to both contacts and had a reply from Linton on Ouse.  VS will be emailed with any information about unusual flight activity.

ROSPA Playground Inspection – VS reported that the inspection is due to be undertaken as usual some time in September.

Litter on Playground – VS reported that a member of the public had raised concerns about the litter on the playground and had said that the Parish Council should remove the table and bench within the playground.  This issue was discussed by the meeting but it was decided the table and bench should remain in place.  Any litter found should be picked up and placed in the bin on the green.

  • 5.Accounts – VS confirmed the completion of the Annual Audit and that all was correct.  The only comment made by the auditors was that an old New Councillor form had been used and the auditors indicated which one should be used in future.  The balance of the account today is £7201.39.  Louis Robinson had been paid during the month for grass cutting.  VS asked for a cheque to be signed for Martin Hullah for grass cutting £92.50 – this was approved by all and the cheque signed by CB and SC.   
  • 6.Planning – VS reported that a Planning Enforcement notification had been received concerning a breach of planning control.  No action is required by the Parish Council.  The Planning Meeting re The Cloche Garden (delayed from 30th August as not enough Councillors were available) was held at the end of the meeting. See below.  VS reported that there is still no update regarding the Planning Application on Wide Howe Lane, Baldersby St James.  VS reported that she had received another planning application.  It was decided that a meeting will be held on Tuesday 19th September at 6pm.   JH gave his apologies for this.
  • 7.Correspondence received: White Rose Update (forwarded to Parish Councillors during the month), Review of Polling Districts and Polling Places, NYCC County Area Committee Meeting 31st August 2017, GDPR new regulations coming into force 2018.
  • 8.Margaret Atkinson – provided an update to the meeting which included the large opposition to the housing development at Green Hammerton, problems with buses, population getting older and resulting issues.
  • 9.Any other Business – The litter bin on the green was over flowing again – VS had reported it to HBC Customer services and it was emptied today.  Parish Clerk Vicky Shaw had emailed all Parish Councillors the previous week and given her notice. VS can continue in the post until the end of the financial year 31/3/18 unless someone can be found to start earlier.  The Parish Councillors asked that VS pull together a Vacancy notice to go on the notice boards including that it is a paid position and see by next meeting if anyone is interested.  If not perhaps consider a Parish Clerk from outside the village.
  • 10. Date of next meeting - the meeting on 25th October is cancelled due to several Parish Councillors being unavailable, the next meeting is therefore 29th November 2017.
  • 11. CB thanked all for attending and he left the meeting.  The following Planning Meeting then took place.

Application No:         6.11.103.C.OUT   17/03005/OUT

Proposal:                   Outline application for the erection of 1no dwelling with all matters reserved

Location:                    The Cloche Garden, Baldersby, YO7 4PE

Grid Ref:                    E435632  N478658

Applicant:                  Mr & Mrs Wibberley

In attendance were JH, SC, JW,CR and Parish Clerk VS.  One member of the public was also there.  The planning application was discussed and the paperwork reviewed.  Decision A – the Parish Council has no objections was proposed by CR, seconded by JH and voted on all in favour.  Parish Clerk VS completed the paperwork and scanned the document to the Planning Department at HBC later that evening.  The meeting closed.


The next Parish Council Meeting (including a Planning Meeting)  will take place on Wednesday 13th September 2017in the Mission Room Village Hall, Baldersby at 6.30pm

AGENDA

1.Any apologies received

2.Any Declaration of interests to be raised

3.Minutes of the previous meeting held on 26th July 2017 to be approved, signed and dated

4.Matters arising:

-Defibrillator update

-Highways issues: white lines in Baldersby and reflective bollards on bend coming from Thirsk

-Transparency fund website grant update

-Advanced notification of RAF flight activity

-ROSPA Play equipment check

-Litter at Play Ground

5.Accounts:

-Completion of Annual Audit

-The balance of the Account today

-Invoices received since the last meeting

6.Planning:

-Planning enforcement document received

-Any update on outstanding planning decisions

-Planning Meeting to be held to discuss the outline application (this was deferred from 30th August 2017)

Application number:   6.11.103.C.OUT  17/03005/OUT

Proposal:                        Outline application for the erection of 1no dwelling with all matters reserved

Location:                         The Cloche Garden, Baldersby, YO7 4PE

Grid Ref:                         E 435632   N 478658

Applicant:                       Mr and Mrs Wibberley

7.Correspondence – any received since the last Parish Council Meeting

8.Any other business to be raised

9.Date of the next meeting: 25th October 2017


Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 26th July 2017 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart and Colin Reid. Also present was Vicky Shaw, Parish Clerk.

The meeting was opened by Chris Brown who welcomed everyone to the meeting.

  • 1.Apologies:  Margaret Atkinson, Jeannie Wright and Stuart Carter.
  • 2.Declaration of interests: There were none.
  • 3.Minutes of the previous meeting held on Monday 26th June 2017. These were approved, proposed by CR and seconded JH.  Chris Brown signed and dated.
  • 4.Defibrillator – the invoice for the defibrillator equipment was received from Cardiac Science Holding (UK) Ltd £1500.  This was agreed as correct, proposed by JH and seconded by CR, voted on all in favour.  The cheque was written and signed by CB and VS.   CB to speak to Tony about a future training date and CB will inform Vicky so that people can be notified of that date. Tony is also to provide the code to make the equipment work. The form for the grant of £495 via Margaret Atkinson was signed by CB and JH and will be posted by VS.           

Highways issues – VS had reported the uneven road surface outside Stuart’s house in Baldersby St James, via the new Parish Portal, however the reply received back said no action will be taken at the moment. VS reported that she had emailed Tim Simpson of Area6 about the white lines in Baldersby , order raised for the work to be done in April 2016, but had not received a response. CR reported that the right- hand turn sign on A61 coming from the A1 had been moved back towards the A1 junction 50 and that the tree that had been obscuring the sight line had been cut back. It was agreed that the situation is now much improved than previously.  CB raised the issue of the bollards with reflectors on, on the A61 bend coming from Thirsk direction are in need of urgent attention. This is a dangerous bend and there have been 2 deaths in the past.  VS to report via Parish Portal.

Parish Consultation Meeting 13th September 2017 – no Parish Councillor will be attending this meeting on this occasion.

Transparency fund – website grant – VS reported she has applied for the same grant as last year.

Grounds maintenance – VS reported that she has applied to Sean Wright for this and awaits a response.

  • 5.Accounts – the balance of the bank account today is £8645.57 (prior to paying any invoices at the meeting). A cheque had been received for £11.77 Wayleaves. During the month a cheque had been written to pay the electrician for wiring the defibrillator (£118.74). £22.58 was paid to Npower by direct debit.  Grass cutting services were invoiced by M.Hullah £129.50 cheque has been paid. During the meeting Parish Clerk VS presented her invoice for work done April- July £500.  This was proposed by CB and seconded by JH, approved by all. £500 cheque signed by CB and VS.
  • 6.Planning – The minutes of the Planning Meeting held on 10th July 2017 re Stoneleigh were read out by VS.  CR proposed that these were correct and seconded by CB. CB signed and dated the minutes.  VS reported that approval has been given for the Stoneleigh application and that she was unable to update regarding the 2 houses Wide Howe Lane, Baldersby St James, as she had been unable to find the amended application in the planning portal and had not received any written correspondence.
  • 7.Correspondence received: Consultation re disposing of hazardous waste, A6055 carriageway work, Harrogate District local plan – additional sites consultation.
  • 8.Any other Business – CR said that he had noticed in Carlton Miniott that they receive notifications from RAF Leeming about any exercises being undertaken.  Colin to check contact details and VS to ask for the notifications for Baldersby.
  • 9.Date of next meeting  - remains unchanged 13th September 2017
  • 10. The meeting closed at 7.06pm – CB thanked all for attending.


Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 26th July 2017 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart and Colin Reid. Also present was Vicky Shaw, Parish Clerk.

The meeting was opened by Chris Brown who welcomed everyone to the meeting.

  • 1.Apologies:  Margaret Atkinson, Jeannie Wright and Stuart Carter.
  • 2.Declaration of interests: There were none.
  • 3.Minutes of the previous meeting held on Monday 26th June 2017. These were approved, proposed by CR and seconded JH.  Chris Brown signed and dated.
  • 4.Defibrillator – the invoice for the defibrillator equipment was received from Cardiac Science Holding (UK) Ltd £1500.  This was agreed as correct, proposed by JH and seconded by CR, voted on all in favour.  The cheque was written and signed by CB and VS.   CB to speak to Tony about a future training date and CB will inform Vicky so that people can be notified of that date. Tony is also to provide the code to make the equipment work. The form for the grant of £495 via Margaret Atkinson was signed by CB and JH and will be posted by VS.           

Highways issues – VS had reported the uneven road surface outside Stuart’s house in Baldersby St James, via the new Parish Portal, however the reply received back said no action will be taken at the moment. VS reported that she had emailed Tim Simpson of Area6 about the white lines in Baldersby , order raised for the work to be done in April 2016, but had not received a response. CR reported that the right- hand turn sign on A61 coming from the A1 had been moved back towards the A1 junction 50 and that the tree that had been obscuring the sight line had been cut back. It was agreed that the situation is now much improved than previously.  CB raised the issue of the bollards with reflectors on, on the A61 bend coming from Thirsk direction are in need of urgent attention. This is a dangerous bend and there have been 2 deaths in the past.  VS to report via Parish Portal.

Parish Consultation Meeting 13th September 2017 – no Parish Councillor will be attending this meeting on this occasion.

Transparency fund – website grant – VS reported she has applied for the same grant as last year.

Grounds maintenance – VS reported that she has applied to Sean Wright for this and awaits a response.

  • 5.Accounts – the balance of the bank account today is £8645.57 (prior to paying any invoices at the meeting). A cheque had been received for £11.77 Wayleaves. During the month a cheque had been written to pay the electrician for wiring the defibrillator (£118.74). £22.58 was paid to Npower by direct debit.  Grass cutting services were invoiced by M.Hullah £129.50 cheque has been paid. During the meeting Parish Clerk VS presented her invoice for work done April- July £500.  This was proposed by CB and seconded by JH, approved by all. £500 cheque signed by CB and VS.
  • 6.Planning – The minutes of the Planning Meeting held on 10th July 2017 re Stoneleigh were read out by VS.  CR proposed that these were correct and seconded by CB. CB signed and dated the minutes.  VS reported that approval has been given for the Stoneleigh application and that she was unable to update regarding the 2 houses Wide Howe Lane, Baldersby St James, as she had been unable to find the amended application in the planning portal and had not received any written correspondence.
  • 7.Correspondence received: Consultation re disposing of hazardous waste, A6055 carriageway work, Harrogate District local plan – additional sites consultation.
  • 8.Any other Business – CR said that he had noticed in Carlton Miniott that they receive notifications from RAF Leeming about any exercises being undertaken.  Colin to check contact details and VS to ask for the notifications for Baldersby.
  • 9.Date of next meeting  - remains unchanged 13th September 2017
  • 10. The meeting closed at 7.06pm – CB thanked all for attending.

The next Parish Council Meeting will take place on Wednesday 26th July 2017 in the Mission Room Village Hall Baldersby at 6.30pm.

Agenda

1.   Any apologies received

2.   Any Declaration of interests

3.   Minutes of the previous meeting held on Monday 26th June 2017 to be approved, signed and dated

4.   Matters arising  

          4.1       Defibrillator update

          4.2       Highways issues

          4.3       Parish Consultation Meeting Wednesday 13th September 2017

          4.4       Website grant application

          4.5       Grounds maintenance application

5.  Accounts

          5.1       Balance of account today

          5.2       Invoices received for payment

6.  Planning

          6.1       Minutes of Planning Meeting held on 10th July to be approved, signed and dated

          6.2        Any update of outstanding planning decisions

7.  Correspondence – any received since the last Parish Council Meeting

8.  Any other business

9. Date of the next meeting






Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Monday 26th June 2017 at 6.30pm. Present were Parish Councillors John Hart (acting Chair), Jeannie Wright, Stuart Carter and Colin Reid.  Also present were County Councillor Margaret Atkinson, Parish Clerk Vicky Shaw and two members of the public.

The meeting was opened by John Hart who welcomed everybody to the meeting.

  • 1.Apologies: Chris Brown and Bernard Bateman
  • 2.Declaration of interests: There were none
  • 3.Minutes of the previous meeting held on Wednesday 17th May 2017 were approved by all, proposed CR, seconded SC, signed and dated by John Hart.
  • 4.Matters arising
  • (1).Defibrillator – PC confirmed that an email had been received confirming a recommendation form from MA for the purchase of the defibrillator. MA informed the meeting that the scheme is due to reopen on 5th July.  PC informed the meeting that another donation of £100 had been received. There will be 2 training sessions- details to be arranged at a later date. PC requested permission to pay for defibrillator when the invoice is presented. This was approved by all at the meeting.
  • (2).Parish Portal – PC informed the meeting of a new Parish Portal which has been set up by Area6, which allows Parishes to report and track highways and street lighting issues online. It is just for use by Parish Councils and is not available via the County Council website.  PC to register an account for Baldersby.
  • (3).Highways Issue – PC was asked to remind Area6 of the white lines that were to be marked up in Baldersby on the junction near to Mission Room.
  • (4).Knocked down sign (corner of Hergill Lane and A61 Baldersby) – PC reported that this has been mended.
  • (5).Parish Consultation Meeting – PC reported notification of the meeting which will take place on Wednesday 13th September 2017. This date clashes with the Parish Council Meeting planned for September if anyone is planning to attend.  PC to email all Councillors with the date to perhaps amend the date of the Parish Council Meeting.
  • (6).Lay-by at junction 50 A1 – the new posts at the lay-by are a good addition. However now lorries have started parking on the Baldersby St James road in the ‘false’ lay-by. There is a sign restricting more than 7.5 tonnes. Police should be called or photos taken if lorries seen parked there.
  • 5.Accounts -  Balance of bank account today = £8970.54.  A direct debit is to be paid to Yorkshire    Water for £9.87 on 26/6/17. PC presented her expenses for the financial year ending 31st March 2017 and for the period 1st April to 26th June 2017.  Total = £54.15. Proposed JW, seconded SC and signed by SC.
  • 6.Margaret Atkinson - reference was made to the fire in London and MA said that buildings in North Yorkshire were being checked. SC said that the school is looking at obtaining a defibrillator and MA can be approached for a grant.  The small grant scheme was also suggested.  MA was thanked for attending before she left the meeting.
  • 7.Planning – PC updated the meeting about various planning applications:  (a) Applicant Victoria Palmer – Approved. (b) Bridleway – not proceeding (c) Stephen Fall – Prior approval not required (d) Tim Holmes – Lawful development certificate permitted.

A Planning Meeting was held to discuss the following:

AMENDED Application:

Application Type:                    Full permission

Application Number:               6.11.104.FUL  16/04760/FUL

Proposal:                                 Erection of two detached dwellings and garages with new vehicular access

Location:                                 Land comprising Field at 436471  476755 Wide Howe Lane Baldersby St James

Grid Ref:                                 E436471  N476755

Applicant:                                Oswald Potter Farms (Kirklington) Limited

The application papers were examined and discussed.  A member of the public in attendance said he was concerned how close the new buildings would be to his own home and that he had concerns about the access.

Parish Council DECISION B: The Parish Council objects on the planning grounds

The changes that been presented in this amended application do not make any material difference to the impact of this development. Our opinion remains that the development is adjacent to an existing conservation area and in particular is directly opposite a number of listed buildings.  We consider that this development, while attempting to be sympathetic, will have a detrimental effect on the appearance and atmosphere of this historically important village.

The Parish Council would bring to the attention of the Planning Officer, that this is the second development in a village that has not seen any development since the 1950’s.  We are concerned that the precedent being set, if approved, makes more likely ribbon development which will extend the village and compromise the unique historical atmosphere.

  • 8.Correspondence: White Rose Update had been forwarded to all, YLCA Joint Annual Meeting 15th July – no one attending. PC to send apologies on the form provided.
  • 9.Any other business -  SC asked PC to report the holes in the road outside his house. Hunters Estate Agent sign to be removed from verge – PC has already done this.

Bernard Bateman joined the meeting.

The meeting closed at 7.25pm

Date of next meeting: Wednesday 26th July at 6.30pm






The next Parish Council Meeting will take place on Monday 26th June 2017 in the Mission Room Village Hall Baldersby at 6.30pm.

Agenda

1.   Any apologies received

2.   Any Declaration of interests

3.   Minutes of the previous meeting held on Weds 17th May 2017 to be approved, signed and dated

4.   Matters arising                                                                                                                                                   

4.1       Defibrillator update

4.2       Knocked down sign – corner of Hergill Lane and A61, Baldersby

4.3       Parish Consultation Meeting Wednesday 13th September 2017

5.  Accounts

5.1       Balance of account today

5.2       Invoices received for payment

6.  Planning

6.1       Update on outstanding Planning decisions

6.2       Parish Planning Meeting to be held during the Parish Council Meeting to discuss an 

AMENDED Application:

Application Type:                    Full permission 

Application Number:               6.11.104.FUL  16/04760/FUL 

Proposal:                                 Erection of two detached dwellings and garages with new vehicular access          

Location:                                 Land comprising Field at 436471  476755 Wide Howe Lane Baldersby St James    

Grid Ref:                                  E436471  N476755                 

Applicant:                                Oswald Potter Farms (Kirklington) Limited   

7.  Correspondence – any received since the last Parish Council Meeting           

8.  Any other business

9. Date of the next meeting:  WEDNESDAY 26th July at 6.30pm





Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 17th May 2017 at 6.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart, Jeannie Wright, Stuart Carter and Colin Reid.  Also present were County Councillor Margaret Atkinson, Councillor Bernard Bateman and Parish Clerk Vicky Shaw.

The meeting was opened by Chris Brown who welcomed everybody to the meeting.

  • 1.Apologies: There were none
  • 2.Declaration of interests: There were none
  • 3.Minutes of the previous meeting held on Wednesday 22nd March 2017 were approved by all, proposed JH, seconded SC, signed and dated by CB.
  • 4.Matters arising
  • 1.Defibrillator – Chris Brown signed a letter to Margaret Atkinson requesting a donation towards the planned Defibrillator for Baldersby. MA will complete the relevant form and seek approval. CB reported that a member of the public as kindly said they will meet the costs of installing the defibrillator.
  • 2.Tarmac surface outside the Primary School entrance – Yorkshire Water have undertaken the required work.
  • 3.Junction 50 A1 Baldersby – Grass cutting – Parish Clerk reported that she had emailed and requested the grass on the roundabouts over the A1 is cut more than last year, there was only one cut in November 2016. The grass has now been cut.
  • 5.Accounts – The Parish Clerk presented the completed Annual Return for approval and signing.
  • 1.The Annual Governance Statement (section 1) was presented. This was approved by resolution Proposed by JW and seconded by SC, all in favour.  The Annual Return was signed and dated by Chris Brown (chair) and Vicky Shaw (Parish Clerk).  The Minute reference 5.1 was noted on the form with the date.
  • 2.The Accounting Statements (section 2) were presented to the Councillors. This was approved by resolution. Proposed by SC and seconded by CR, all in favour. The Accounting Statements had previously been signed and dated by Parish Clerk, before presenting to the Councillors. Chris Brown signed and dated the Accounting Statements. Minute reference 5.2.

The Parish Councillors are very grateful to Rosemary Hart who had undertaken the internal audit of the accounts.  Parish Clerk was asked to buy and give to Rosemary a token of thanks. Parish Clerk was asked to submit her expenses at the next meeting for payment.

  • 6.Accounts – Other
  • 1.Balance of bank account today = £9364.82
  • 2.The Parish Insurance renewal is due for payment. This was proposed by JH and seconded SC – all in favour.  The cheque for £328.41 was signed by CB and SC.
  • 7.Margaret Atkinson updated the meeting giving details of the newly elected councillors. Margaret is sitting on the same committees as previously. There is £5.8m more to be spent on the roads. Bernard Bateman reported that the building of the new offices is going ahead. Chris Brown asked the question as to how the new scheme of paying for the brown bin waste is going. The deadline to register is 26th June.  CB gave his thanks to MA and BB who then left the meeting.
  • 8.Planning
  • 1.The minutes of the Planning Meeting held 24th April 2017 were read out by Parish Clerk and approved and signed by CB.
  • 2.The minutes of the Planning Meeting held on 2nd May 2017 were read out by Parish Clerk and approved and signed by CB.
  • 3.Parish Clerk gave an update on the various outstanding Planning issues. There is a query regarding the proposed creation of Bridelway Hergill Lane. The HBC website public access shows that this is decided and there were no objections.  The Parish Council, sent a letter of objection to a bridleway (not to the footpath) and two other such letters are also known of. Parish Clerk to contact Ron Allan at NYCC Public Right of Way.
  • 4.A Planning Meeting was then held to discuss;

Application type:      Lawful development certificate – existing

Application No:         6.11.76.C.FUL  16/05516/CLEUD

Proposal:                   Certificate of lawfulness for removal of an agricultural occupancy condition to dwelling.

Location:                    Garden House, Wards Corner to Baldersby, YO7 4PS

Grid Ref:                    E435270  N478071

The issue was discussed by all Councillors and then a vote was taken on Decision B – 4 voted in favour, 1 abstained.

Decision B – The Parish Council has the following comments to make: (1) the house originally was permitted in 1983 on the basis to allow the business to develop.  (2) The Parish Council is concerned that the future viability of the nursery business would be in jeopardy were the house to be de-linked from the business.

  • 9.Correspondence – Parish Clerk to inform YLCA the details of the Councillor who is to be the YLCA delegate to YLCA.  This is Jeannie Wright.
  • 10.  Any other business – Parish Clerk was asked to contact the estate agent to get the for sale sign moved off the village green and onto the seller’s own land.
  • 11.  Date of the next meeting:  MONDAY 26th JUNE 2017

The meeting closed at 7.43pm.  Chris Brown thanked everyone for attending.


The Annual Meeting of the Parish Council will take place on Wednesday 17th May 2017 in the Mission Room Village Hall Baldersby at 6.30pm.This will be followed by a Parish Council Meeting.

Agenda for the Annual Meeting of the Parish Council

1.   Any apologies received

2.   Minutes of the Annual Meeting held on Weds 11th May 2016 to be approved, signed and dated.

3.   Election of Officers:

      Chairman

      Vice Chairman

      Parish Clerk /Treasurer

      Delegate to YLCA

      Delegate to NYCC

Agenda for the Parish Council Meeting

1.   Any apologies received

2.   Any Declaration of interests

3.   Minutes of the previous meeting held on Weds 22nd March 2017 to be approved, signed and dated

4. Matters arising                                                                                                    4.1        Defibrillator update

4.2       Tarmac outside the Primary School entrance

4.3       Junction 50 A1 Baldersby – Grass cutting                                                                                         

5.  Accounts  - The Annual Return presented for approval and signing

6.  Accounts – Other

          6.1       Balance of account today

          6.2       Parish Insurance renewal to be approved

          6.3       Any other invoices received to date

7.  Planning

          7.1       Minutes of Planning Meeting held 24th April 2017 to be read and approved

          7.2       Minutes of Planning Meeting held 2nd May 2017 to be read and approved

          7.3       Update on outstanding Planning decisions

          7.4       Parish Planning Meeting to be held during the Parish Council Meeting to discuss:                                   

Application Type:        Lawful Development Certificate – existing

Application Number:   6.11.76.C.FUL  16/05516/CLEUD

Proposal:                     Certificate of Lawfulness for Removal of an Agricultural Occupancy condition to Dwelling

Location:                     Garden House Wards Corner to Baldersby, Baldersby YO7 4PS

Grid Ref:                      E435270  N478071

Applicant:                      Mr Tim Holmes

8.  Correspondence – any received since the last Parish Council Meeting           

9.  Any other business

10. Date of the next meeting:  MONDAY 26th JUNE at 6.30pm

Minutes of the Annual Meeting of Baldersby & Baldersby St James Parish Council held in the Mission Room Village Hall, Baldersby at 7.30pm Wednesday 11th May 2016

Present were Parish Councillors Chris Brown (Chairman), Jeannie Wright, Stuart Carter and Colin Reid. Also present were Councillors Margaret Atkinson and Bernard Bateman and Parish Clerk Vicky Shaw.  Parish Councillor John Hart joined us later in the meeting.

  • 1.Apologies: John Hart who joined us later in the meeting.
  • 2.Declarations of Acceptance of Office of a Councillor – the below were all made and signed before Parish Clerk Vicky Shaw and signed as such.              Jeannie Wright read out the declaration, signed and dated the form.              Stuart Carter read out the declaration, signed and dated the form.                     Chris Brown read out the declaration, signed and dated the form.                Colin Reid read out the declaration, signed and dated the form.                   John Hart (later in the meeting) read out the declaration, signed and dated the form.
  • 3.Election Commission Expenses Forms – these forms were completed by all Parish Councillors and handed to Councillor Bernard Bateman who kindly said he would deliver to the HBC offices.
  • 4.Registration of Members’ Interests – Registration of Financial and other interests.  All existing forms were read by the Parish Councillors and any necessary changes were made, initialled and dated.  Only Stuart Carter’s remained the same.  Parish Clerk will send the amended forms to HBC and keep a copy on file.
  • 5.Minutes of last year’s Annual Meeting held on 13th May 2015 –these were read out by Chairman Chris Brown.  The minutes were approved – proposed by Jeannie Wright and seconded by Stuart Carter.  Chris Brown signed and dated the minutes.
  • 6.Election of Officers:  Colin Reid proposed that all officers continue with their existing roles.  This was seconded by Jeannie Wright and voted on – all were in favour.  This term is for the coming two years.
  • Chairman:                Chris Brown
  • Vice Chairman:       John Hart
  • Delegate to YLCA:  Jeannie Wright
  • Delegate to NYCC: Stuart Carter
  • Chris Brown thanked all Parish Councillors and look forward to another year.
  • The meeting closed at 7.50pm to be followed by a Parish Council Meeting.


The Baldersby & Baldersby St James Annual Parish Council Meeting will be held on MONDAY 10th April 2017 in the Mission Room Village Hall, Baldersby at 7.30pm

Agenda

  • 1.Any apologies received
  • 2.Minutes of the Annual Parish Council Meeting held on Monday 18th April 2016 to be approved, signed and dated
  • 3.Report from Parish Council Chair Chris Brown
  • 4.Report on Baldersby Primary School from Stuart Carter
  • 5.Report from County Councillor Margaret Atkinson
  • 6.Report from District Councillor Bernard Bateman
  • 7.Summary of Parish Accounts as at 31st March 2017
  • 8.Proposed dates and start time of Parish Council meetings for 2017/18
  • 9.Any questions
  • 10. Date of next meeting – Annual Meeting of the Parish Council followed by a Parish Council Meeting Wednesday 17th May 2017 at 6.30pm





Minutes of the Parish Council meeting held in the Mission Room Village Hall, Baldersby on Wednesday 22nd March 2017 at 7.30pm. Present were Parish Councillors Chris Brown (Chair), John Hart, Jeannie Wright, Stuart Carter and joined later Colin Reid.  Also present were County Councillor Margaret Atkinson, one member of the public and Parish Clerk Vicky Shaw.

The meeting was opened by Chris Brown who welcomed everybody to the meeting.

  • 1.Apologies: There were none
  • 2.Declaration of interests: There were none
  • 3.Minutes of the previous meeting held on Wednesday 22nd February 2017 were approved by all, proposed JW, seconded JH, signed and dated by CB.
  • 4.Matters arising
  • Annual Litter Pick – this took place on 11th March 2017. 11 blue bags full of litter were collected by 6 people. Thanks to all the volunteers and it was noted that it was good that there was much less litter to collect than the last couple of years. Thanks also to Susan Brown for providing the volunteers with coffee and flapjack afterwards. PC was asked to write a letter to landowner Mr Wise with regard to the on-going litter issue on his land next to the ‘false lay-by’ and request again for him to fill the gap in the hedge next to the road.
  • Defibrillator – VS reported that a notice had been placed on the notice boards about the proposed defibrillator. 4 donations amounting to £850 had been received. VS has written thank you letters to all those who have donated. PC is to email MA after 4th May with details of request for funding towards the defibrillator. Waiting for confirmation from PCC permission to site defibrillator on the outside of the Mission Room.
  • Commencement of Grass cutting – PC to contact Louis Robinson to request he starts grass cutting asap.
  • Tarmac surface outside the Primary School entrance – PC emailed area6 Highways and sent photos of the issue.  Highways responded saying this was an issue with Yorkshire Water and that YW have been con

Baldersby & Baldersby St James Parish Council

Wednesday 29th July 2015

Minutes of the Parish Council meeting held in the Mission Room Baldersby on Wednesday 29t h July 2015 at 7.30pm. Present were Parish Councillors Chris Brown (Chairman), Jeannie Wright, Stuart Carter and Colin Reid. Also present was County Councillor Margaret Atkinson, Parish Clerk Vicky Shaw.

The meeting was opened by Chairman Chris Brown who welcomed everybody to the meeting.

  • 1.Apologies: John Hart.
  • 2.Declaration of interests – None
  • 3.Minutes of the previous meeting held on Wednesday 24th June 2015 were agreed as correct, signed by Chris Brown and dated.
  • 4.Matters arising
  • Drain on A61 near Farm Shop – work has been completed July 2015. A vote of thanks was made to Margaret Atkinson for her help in this matter. Parish Clerk to write to Area6 to thank them for the good work done.
  • Register of Member’s interests with reference to Colin Reid – completed paperwork has been sent to Election Dept HBC by Parish Clerk.
  • Marl Pit Lane PROW –work has been completed filling holes on Marl Pit Lane and includes the very bad area beyond the railway line.
  • Football Goal Fixings – Parish Clerk obtained the fixings and these were passed to Chris Brown. Parish Clerk to write a sign to be fixed to Recreation Ground gate instructing that fixings should always be in place on goals before use.
  • A1/A61 Flyover Junction 50 Lorries parking and creating false lay-by – Margaret Atkinson asked Area6 to look into it. Tim Simpson has been in touch with Parish Clerk and being followed up. Parish Clerk to get an update for next meeting.
  • Play equipment insurance – Parish Clerk emailed YLCA for a list of insurers. Came & Co would be interested in quoting when annual renewal is due. Zurich quoted £300 for All Risks + £80 public liability to cover if anyone is injured whilst using the equipment if Baldersby Rec Committee is found negligent. Main insurance covers cricket pavilion and PL of £5m. The Zurich quote was voted on and all agreed that the insurance to cover the play equipment should be taken out. Parish Clerk to arrange the following day.
  • 5.Accounts
  • Balance of Accounts as at 29th July = £4265.46
  • Have received Wayleaves cheque £11.77
  • Annual return received back from Accountants. No issues outstanding. Return is to be displayed on notice boards for 14 days.
  • Annual return invoice to be paid £120 including VAT (proposed by Jeannie, seconded by Colin). Cheque signed by Chris and Stuart.
  • Cost of football goal fixers - £26.86 to Vicky (proposed by Colin, seconded by Jeannie). Cheque signed by Chris and Stuart.
  • Cheque made payable to Zurich Insurance plc was signed by Chris and Stuart. Parish Clerk to complete tomorrow having spoken to Zurich accepting insurance quote.
  • Electricity Bill has been paid by Direct Debit.
  • Electricity charges – now on new variable rate (30 days’ notice needs to be given if want to change) Standing charge should have been reduced.
  • After these paid Balance = £4118.60
  • Parish Clerk has sent copies of 2 invoices of grass cutting work done so far in order to claim for Grounds Maintenance Grant from HBC.
  • 6.Correspondence
  • Gilbert & Sullivan Festival – on notice boards
  • Letter from Alicante asking for Tourist information – Parish Clerk has responded.
  • YLCA Annual Meeting (apologies sent) and Review document
  • Request for information about public toilets from Boston Spa Council n/a
  • Operational Playground inspection course in September
  • Planning Policy newsletter July 2015 – forwarded to Councillors
  • HBC New Local Plan email – forwarded to Councillors
  • Seminar Presentation re Local Plan – forwarded to Councillors
  • Flyer on notice board re Local Plan consultation Exhibitions
  • Local Plan CONSULTATION PORTAL – for any comments from PC to be emailed
  • Local Plan – concerns about length of consultation
  • North Yorkshire Fire & Rescue Authority – consultation (BB told us this last month) Notice to be put up on Notice Boards
  • HBC Annual Independent Inspection of Play Areas – we already have ROSPA
  • NY Police and Crime Commissioner report – forwarded to Councillors
  • Live streamed Police Meeting – forwarded to Councillors
  • Masham Parish Council re Travellers: Parish Clerk to respond that the best way to deal with Travellers is to keep good contact with your local police.
  • Parish Consultation Meeting – 16th November 2015
  • Grants and Funding Bulletin – forwarded to all
  • ARCH – conflict resolution service moved to Great Yorkshire Showground
  • Toilet Closures in Harrogate district – public consultation
  • 7.Planning Mr & Mrs D Palmer – erection of a detached dwelling and vehicular access
  • A Planning meeting was held on 9th July 2015 attended by CB,JW,SC,CR and VS. Apologies from JH. 3 members of the public attended the Mission Room and others joined at site visit.
  • Councillors reviewed the new plans and the previous plans and went with Decision B. Proposed by CR and seconded by JW. This was a unanimous decision. All in favour of Decision B. 5 points were made with reference to the PC objecting on planning grounds.
  • 8.Any Other Business
  • ROSPA Play area Inspection will take place in September 2015
  • Car parking on verges – John Hart asked Parish Clerk to raise the issue which is a new development in the village. Councillors decided to ask if it was known who the car belonged to. They preferred a softly softly approach for now and see if it continues. If it does there is the option of a ‘Polite Notice’ being placed on the car.
  • Parish Clerk was asked to contact BT to ask why white paint is on the roads in various parts of the village.
  • 9.Margaret Atkinson was welcomed and given thanks for attending the meeting. She was thanked for her help in getting the drain fixed near the Farm Shop. Margaret reported on discussions about potential devolution and ideas about Boundary reviews.

The meeting closed at 8.20pm

The date of the next meeting is Wednesday 16th September 2015.

Baldersby & Baldersby St James Parish Council

Wednesday 24th JUNE 2015

Minutes of the Parish Council meeting held in the Mission Room Baldersby on Wednesday 24t h June 2015 at 7.30pm. Present were Parish Councillors Chris Brown (Chairman), Jeannie Wright, Stuart Carter and John Hart. Also present were Cllr Bernard Bateman, County Councillor Margaret Atkinson, Parish Clerk Vicky Shaw and two members of the public.

The meeting was opened by Chairman Chris Brown who welcomed everybody to the meeting.

  • 1.Apologies – Sgt Andrew Tiffany
  • 2.Declaration of interests - None
  • 3.Minutes of the previous meeting held on Wednesday 13th May 2015 were approved, dated and signed.
  • 4.Matters arising
  • 4.1 Co-Option of new Councillor – Chris Brown stated that he had approached Colin Reid and he had agreed to become a councillor. Colin read out loud the Declaration of Acceptance of Office of a Councillor and signed and dated the form. This was witnessed and signed by Chairman Chris Brown and Clerk Vicky Shaw. Chris Brown congratulated Colin on his appointment and thanked him for joining the Parish Council. Colin was also given forms to complete re registration of financial and other interests to be returned to the Parish Clerk on completion.
  • 4.2Grass Cutting – Louis Robinson and Martin Hullah were paid for grass cutting work during the month. Everyone is happy with the standard of grass cutting being done. Member of the public Ros Burrell commented how nice it was all looking. Parish Clerk to claim back the Grounds Maintenance grant from HBC for this year.
  • 4.3Drain on A61 near Farm Shop- As requested, Parish Clerk wrote to Julian Smith MP asking for his help in getting the drain fixed. A reply dated 29th May 2015 was received which said he had written to the Director of Environmental Services at NYCC. This letter was read out at the meeting and also a second letter detailing the reply from Mr David Bowe of NYCC. It is expected that the work would be completed before the end of this summer. The drain has been visited by John Collin and is now marked out with white paint. Chris Brown was informed that the work is expected to be undertaken in July.
  • 4.4Marl Pit Lane Public Right of Way –Work has started on Marl Pit Lane to fill in the holes.
  • 4.5Football Goal Post fixings – Parish Clerk emailed ROSPA for advice on what was required to secure the goal posts, and was directed to a website which was expensive. Some fixings were obtained elsewhere but are too small. Parish Clerk to return these and replace.
  • 5.Accounts

5.1 Balance of Accounts as at 24th May 2015 is £5223.39. (£78 cheque from last month not yet cashed).

5.2 Accounts to be paid: £78 grass cutting Louis Robinson – cheque was signed by Chris Brown and Stuart Carter. £714.39 for the Zurich Insurance annual premium – cheque signed by Chris Brown and Stuart Carter. Both proposed by JH and 2nd JW. Parish Clerk to ask Zurich what is the value of the equipment covered by the policy. Prior to renewing next year research what do Rainton and Melmerby (Keith Blythe) pay for their insurance and who do they use

  • 6.Correspondence:
  • 6.1Harrogate District Meeting 28th May – Notice was displayed on notice boards
  • 6.2Annual Meeting of YLCA Harrogate Branch 8th June
  • 6.3HBC Small Grants Scheme
  • 6.4LaFarge Tarmac survey
  • 6.5White Rose Update – forwarded to all councillors
  • 6.6Julian Smith MP surgery dates – Notice was displayed on notice boards
  • 6.7Skipton Bridge – maintenance work and closure – Notice was displayed on notice boards
  • 6.8Supplementary Planning Documents on the provision of open space and village halls – forwarded to councillors
  • 6.9Invitation to a briefing meeting on the progress of the new local plan for the District.
  • 6.10Awards for community projects
  • 6.11Bus service notice – to display on notice board
  • 7.PLANNING: None
  • 8.Margaret Atkinson – commented on that expenditure is still being cut, It is being debated as to whether £ would be saved by having one Yorkshire Council instead of 7. Chris Brown raised the issue of lorries parking after they go over the flyover at junction 50 of the A1 at Baldersby and they are actually parking on a bridleway. This land comes under NYCC. Margaret will mention this and perhaps it needs a sign stating no parking.
  • 9.Bernard Bateman – Consultation is currently being undertaken (mid July – September) re the Fire Service. Also discussed a case of where an interest was not declared and consequences. Chris Brown asked the question as to what happens to all the recycling. Chris Brown thanked Bernard and Margaret for attending.
  • 10.Any Other Business

10.1 Colin Reid mentioned street lighting. Beech Close lighting is County Council. Other is District Council – if a light is not working it can be phone through to get it mended.

10.2 Ros Burrel stated that she is looking into signage for the play area. District Council legal department would be able to answer whether we need to put a ‘at your own risk’ sign on play equipment. Also have a look at other play grounds.

10.3 Ros Burrel has completed and returned the Lottery Grant End of Grant report. A copy has been filed.

10.4 Adoption of revised rules for the recoding of Council/Parish Meetings – this document had been circulated to all councillors prior to the meeting – Proposed by JH and seconded by JW. All agreed.

The meeting closed at 8.24pm

  • Date of next meeting – Wednesday 29th July 2015

Baldersby & Baldersby St James Parish Council

Wednesday 13th May 2015

Minutes of the Parish Council meeting held in the Mission Room Baldersby on Wednesday 13t h May 2015 at 7.30pm. Present were Parish Councillors Chris Brown (Chairman), Jeannie Wright, Stuart Carter and John Hart. Also present were Cllr Bernard Bateman and Parish Clerk Vicky Shaw.

The meeting was opened by Chairman Chris Brown who welcomed everybody to the meeting.

  • 1.Apologies – Margaret Atkinson and Sgt Andrew Tiffany
  • 2.Declaration of interests - None
  • 3.Minutes of the previous meeting held on Wednesday 25th March 2015 were approved, dated and signed.
  • 4.Matters arising
  • 4.1Grass Cutting – Louis Robinson has done the first cut of grass which everyone is pleased with. The grass now needs another cut. It was agreed that the Parish Clerk has permission to pay for each cut on receipt of the bill £65. Chris will speak to Louis about cutting also in Baldersby St James on the footpath side from the farm to the school. Martin Hullah has cut the children’s play area, the cricket field is being done and NYCC safety cut has also been done.
  • 4.2Drain on A61 near Farm Shop- Parish Clerk has received an email from member of the public Yvonne Wainwright regarding the drain and flooding issues. Chris Brown visited Area 6 in the last month and waited to see Deborah Flowers. Chris was informed that a site visit has been done and that the issue is being dealt with and is with the private contractor. Area6 have appointed the contractor and the job is planned but it is way down the list. Parish Clerk to reply to Yvonne’s letter and forward to Margaret Atkinson. Parish Clerk to ask Margaret to ask a question at NYCC. Question: Is it right that there should be such a delay? Parish Clerk to ask Yvonne to write to her MP.
  • 4.3A61 Lay-by rubbish – Area has been cleared for now. Ongoing problem.
  • 4.4Marl Pit Lane Public Right of Way – Area 6 have informed Parish Clerk that the Highway Officer has now done a full length inspection of Marl Pit Lane and will raise an order for repair – Parish Clerk to contact Area6 for a date.
  • 4.5HGV traffic Baldersby St James –No update at the moment.
  • 4.6Annual Litter Pick Saturday 28th March – 44 black bin liners full of rubbish were collected by 15 volunteers. Thanks to volunteers.
  • 4.7Fix My Street Service – Parish Clerk reported that she had received an email to say that the lay-by had been cleared.
  • 5.Accounts

5.1 Annual Return Accounting Statements – approved by Council , signed and dated.

5.2 Annual Return Annual Governance Statement approved by Council, signed and dated.

5.3 Parish Clerk to post Annual Return to Accountants.

5.4 Statement of Accounts has been displayed on Notice Boards.

5.5 Balance of Accounts as at 13th May 2015 is £5809.24 (First precept payment has been received).

5.6 Accounts to be paid: AON Local Council Insurance (Proposed by Jeannie Wright and 2nd Stuart Carter) and Grass Cutting Louis Robinson (Proposed by Jeannie Wright and 2nd John Hart). Cheques were signed and Parish Clerk will post.

The Parish Council thanks Rosemary Hart for auditing the Annual Return.

  • 6.Cllr Bernard Bateman
  • Bernard reported that he had raised the question at District level about the problem of litter at the lay-by and also about the Travellers. He also reported that at District level, the Council are looking at charging for green waste and cardboard collection. Recycling of green waste has proven to be very popular in rural areas and overall recycling has been a success. Chairman Chris Brown thanked Bernard for attending.
  • 7.Correspondence:
  • 7.1Discretionary Rate Relief Recreation Ground – Have received notice that this relief will cease on 31 March 2016 however may be entitled to relief under a new scheme. We will sent an application form later in the year.
  • 7.2Local Green Space consultation – n/a
  • 7.3White Rose Updates 12.4.15 and 29.4.15 – forwarded to Parish Councillors
  • 7.4Parliamentary General Election – notice put on boards as requested
  • 7.5YLCA Provision of Services Agreement 2015/16. Parish Clerk to respond and confirm agreement.
  • 7.6Adoption of Red telephone box.
  • 7.7Parish Council Community Group – Bulb/Wild Flower scheme – Parish Clerk has applied for Wild flower seed.
  • 7.8Transparency code for smaller councils – regarding the website development – this does not apply to parish meetings.
  • 7.9Good Councillors Guide – can be found on YLCA website or hard copy at cost of £3.17 incl postage.
  • 7.10Chairman’s contact details YLCA – Parish Clerk to confirm details

8. PLANNING: A planning meeting was held during the Parish Meeting to discuss:

Application Type: Full Permission

Application Number: 6.11.103.FUL 15/00942/FUL

Proposal: Erection of detached dwelling with detached garage and new vehicular access (site area 0.16ha).

Location: Land comprising Field at 435711 478607 Baldersby North Yorkshire

Grid Ref: E435711 N478607

Applicant: Mr and Mrs Dean Palmer

Decision Level: Planning Committee

This application has been withdrawn. Tree preservation order in under consultation and provisional TPO is in place. Shangri La TP has been confirmed number 60/2014.

  • 9.Any Other Business

9.1 The dates for the Parish Council Meetings for the coming year were agreed.

  • 9.2Red Post Office van – Chris reported that the van can now plug inform a box next to the Farm Shop. Thanks to Susan Brown for allowing this and from the help received from MP Julian Smith.
  • 9.3Chris Brown reported that he had received a request for the goal posts to be put back on the recreation ground. Parish Clerk to call ROSPA inspection people to ask them what we need to do to make sure they posts are secure and that we are covered by insurance.
  • 9.4Re A61 Drain and Flooding issue – Parish Clerk to compose letter to MP Julian Smith congratulating him on his reappointment and asking for his help re drain. This issue has been going on too long. Parish Clerk to inform Yvonne Wainwright that Council will be doing this.
  • 9.5Parish Clerk to contact Electoral department at HBC and ask about immediate co-option of new councillor (until May 2016). Chris Brown to speak to Colin Reid about becoming a Councillor.

The meeting closed at 8.38pm

  • Date of next meeting – Wednesday 24th June 2015